Vienna Little League, VLL, Vienna Baseball

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Mission Statement: To maintain awareness and improve the use of safety practices and procedures by all participants, in the Vienna Little League Program.

 

Safety Code: Dedicated to injury prevention, safe fields and equipment, and safety awareness/education by all members of the Vienna Little League Program. 

Emergency/League Officials Phone Numbers

County Police-Emergency......................................................... 911

Vienna Town Police Non-Emergency…………….....…..703-255-6300
League President – Michael Jreige……….………….…...703-928-3491
League Safety Officer – Manny Gambhir…..……..………202-747-4133
District Administrator – Ellen Witherow…………………703-356-9691

League Safety Officer

Every league shall appoint or elect a league safety officer (LSO). It is encouraged that the LSO recruit assistance to help maintain a steady focus. The LSO shall maintain a complete set of emergency phone numbers that should be distributed to all concerned.

The LSO will review the league constitution, by laws, rules and policies for:

·      Description of his/her duties

·      Safety rules already adopted

·      Safety history

·      League safety plan

League Safety Officers should meet before the beginning of each season to share ideas and recommendations for league safety plans, to include but not be limited to the following:

 

a)             LSO should ensure that their League Safety Plan is annually submitted with a qualified safety plan registration form and that the plan has been approved by Little League International. When approved, the LSO should ensure that all managers, coaches and league personnel have a copy of the Little League Safety Code.

 

b)            LSO should ensure that league player data or roster data and coach and manager data is submitted to the Little League Data Center.

 

c)             LSO should verify that first aid kits are available at all games. During the off season, the LSO shall be responsible for inspecting each safety kit and check to ensure each one is fully equipped.

 

d)            LSO should communicate to umpires their responsibility for safety during games, including field conditions, weather conditions and equipment requirements.

 

e)             LSO should inspect fields and suggest reasonable safety improvements.

 

f)              LSO should recommend league rules and procedures on the effect of adverse weather conditions with regard to starting games, but subject to the decision of the umpire when games begin. Whenever practical, LSOs and umpires should consult and communicate before and during games and on policy, but final decision making responsibility should be clear at all stages.

 

g)            LSO (or a specific delegate) should handle all insurance claims and similar matters.

 

h)            LSO should receive and maintain accident and claims statistics, including number of injuries, type of injuries and locations at which injuries occurred (e.g., Field #1, second base). These MUST be reported to the local Board of Directors and the League President for corrective action.

 

Coaches and Managers Responsibilities 

A coach or manager must walk all practice and playing fields prior to any game or practice. The purpose of the inspection is to check for rocks, glass, dog droppings, holes, or any hazard that could present an unsafe situation for the players, parents, or volunteers. This inspection will be made prior to every practice or game.

 

In addition to the field inspections, a check of all playing equipment must be made prior to use. Note: many players bring their own equipment. This must also be checked for any cracks or unsafe playing equipment. Moving forward from 2018, this shall include a check for any bat not meeting new USABats standards.

 

Arrangements should be made in advance of all games and practices for emergency medical services. This includes having a first aid kit and a Medical Release Form for every player. Emergency numbers must be posted at all fields.

 

Dugouts and bat racks should be positioned behind screens. Note- No on- deck batters are allowed.

 

Only players, managers, coaches, and umpires are permitted on the playing field during play and practice sessions.

 

A procedure should be established for retrieving foul balls batted out of the playing area.

 

During practice and games, all players should be alert and watching the batter on each pitch.

 

During warm-up drills, players should be spaced so that no one is endangered by wild throws or missed catches.

 

Batters must wear protective NOCSAE helmets during practice and games.

 

Catchers must wear a catcher’s helmet, long model chest protector and for all males, protective supporter at all times. Coaches are not allowed to catch pitchers at any time, including during practice.

 

During sliding practice bases should not be strapped down.

At no time should “horse play” be permitted on the playing field.

Parents of players who wear glasses should be encouraged to provide “Safety Glasses”. Mouth or face guards are also strongly recommended.

 

Players must not wear jewelry, watches, rings or other metal objects. 

The LSO must ensure that yearly coaches and managers fundamentals clinics are held. In addition, it is mandatory that player safety training be taught to all managers i.e., how to teach sliding, avoiding a wild pitch etc. All managers and coaches should be strongly encouraged to attend training every year. However, there must be a minimum of one participant per team and every manager and coach must attend at least once every three years.

Attendance records must be maintained to assure compliance with this requirement.

Where no phones are available, the manager should ask a parent or the opposing team if anyone has a cell phone in case of an emergency. Do NOT wait for an emergency to be prepared.

 

Field Surveys

Each year, the League Safety Officer is responsible for conducting a field survey for each of the playing fields associated with Vienna Little League Baseball. The field survey will be submitted as part of this safety plan. In addition, the field survey will be presented to the League Board of Directors to determine the safety conditions of the program and to budget for future improvements.

 

Safety Training for Managers and Coaches

 

The League President and Board of Directors shall arrange for first aid training for all Managers and Coaches. Training should include basic first aid and dental injuries. These can be conducted by local medical professionals or experienced coaches from the local high school or college. All managers and coaches should be strongly encouraged to attend training every year. However, there must be a minimum of one participant per team and every manager and coach must attend at least once every three years.

 

Attendance records must be maintained to assure compliance with this requirement. In addition, a minimum of two adult volunteers should always be at a team practice or game. Someone on the team should have cell phone access in case of an emergency and the field phone is not operational.

 

Little League Rules

 

It is the responsibility of the President and League Board of Directors to ensure the goals, philosophy and rules of Little League are enforced. This includes all the safety requirements outlined in the rule book, Little League Operating Manual, and the Safety Plan.

 

Volunteers

 

All managers, coaches, board members and any other persons (volunteers of hired workers, who provide regular services to the league and/or have repetitive access to or contact with players or teams must fill out an application form (use current form found at littleleague.org) as well as provide a government-issued photo identification card for ID verification.

A search of appropriate nationwide sex offender registry will be conducted for all volunteers. Anyone refusing to fill out a Volunteer Application is ineligible to be a league member and the League President will retain these confidential forms for the year of service.

 

 

Communicable Disease Procedures

 

Bleeding must be stopped, the open wound covered, and the uniform changed if there is blood on it before the player may continue.  Routinely use gloves to prevent mucous membrane exposure when contact with blood or other body fluids are anticipated. Immediately wash hands and other skin surface if contaminated with blood.

 

 

Incident Activities Report

 

The attached Incident/Injury Tracking Report shall be used by Vienna Little League to report all safety related activities (use current report form found on littleleague.org). The League Safety Officer will present these to the

 

Board of Directors for immediate action. All incidents shall be reported and tracked by the league to determine safety-related habits or specific action that is required by the Board.

What and When to Report

 

An incident that causes any player, manager, coach, umpire, or volunteer to receive medical treatment and/or first aid must be reported to the League Safety Officer using the Accident Notification Form that can be found at littleleague.org. This includes even passive treatments such as the evaluation and diagnosis of the extent of the injury or periods of rest. The report must be made within 24-48 hours of the incident.

 

A Few Important Do’s and Don’ts

 

Do – Reassure and aid children who are injured, frightened or lost.

Do – Provide, or assist in obtaining medical attention for those who require it.

Do – Know your limitations.

Do – Make arrangements to have a cellular phone available at all times. Do - have procedures for child safety (child abuse)

Do - have emergency numbers available at all times

Do - provide medical/dental training for all coaches and managers Do - inspect all playing fields on a regular basis

Do - test field lighting for compliance with standards Do - provide a safe playing environment for the players Do - keep parents under control

Don’t - Administer any medications.

Don’t – Hesitate in giving aid when needed.

Don’t – Transport injured individuals except in extreme emergency. Don’t – Provide food or beverages (other than water).

Don’t allow dogs to run lose on the playing fields. Don’t - allow situations to escalate.

Don’t - allow parents to run your program 

Lightning Facts and Safety Procedures

 

WHEN YOU HEAR IT - CLEAR IT WHEN YOU SEE IT - FLEE IT

 

Consider the following facts:

·      The average lightning stroke is 6 - 8 miles long.

·      The average thunderstorm is 6 -10 miles wide and travels at a rate of 25 miles per hour.

·      Once the leading edge of a thunderstorm approaches to within 10 miles, you are at immediate risk due to the possibility of lightning strokes coming from the storm’s overhanging anvil cloud (for example, lightning injured 13 people during a concert at RFK occurred while it was sunny and dry).

·      On the average, thunder can only be heard over a distance of 3 - 4 miles, depending on humidity, terrain, and other factors. This means that by the time you hear the thunder, you are already in the risk area for lightning strikes.

 

Other Methods

League approved electronic detectors may be used and are especially effective for identifying fast-moving storms. If these devices detect lightning within 10 miles of the field, play may be halted and evacuations conducted even without the presence of thunder or lightning.

 

Rule of Thumb

The ultimate truth about lightning is that it is unpredictable and cannot be prevented. Therefore, any manager, coach, or umpire who feels threatened by an approaching storm should stop play and get the kids to safety - regardless of whether or not thunder or lightning are present. This is especially true when safe areas (i.e. buildings and cars) are some distance from the field. Play may normally resume 30 minutes after the last lightning is observed.

 

Where to Go?

No place is absolutely safe from the lightning threat, but some places are safer than others. Large enclosed shelters (substantially constructed buildings) are the safest (like the snack bars and press boxes). For the majority of participants, the best area for them to seek shelter is in a fully enclosed metal vehicle with the windows rolled up. If you are stranded in an open area and cannot get to shelter in a car, put your feet together, crouch down, and put your hands over your ears (to try and prevent eardrum damage).

 

Where NOT to Go!!

Avoid high places and open fields, isolated trees, unprotected gazebos, rain or picnic shelters dugouts, flagpoles, light poles, bleachers (metal or wood), metal fences, and water.

 

First Aid to a Lightning Victim

Typically, the lightning victim exhibits similar symptoms as that of someone suffering from a heart attack. In addition to calling 911, the rescuer should consider the following:

·      The first tenet of emergency care is “make no more casualties”.

·      If the victim is in a high risk area (open field, isolated tree, etc.) the rescuer should determine if movement from that area is necessary - lightning can and does strike the same place twice.

·      If the rescuer is at risk, and movement of the victim is a viable option, it should be done.

·      If the victim is not breathing, start mouth to mouth resuscitation. If it is decided to move the victim, give a few quick breaths prior to moving them.

·      Determine if the victim has a pulse.

·      If no pulse is detected, start cardiac compressions as well.

 

Note: CPR should only be administered by a person knowledgeable and trained in the technique.

 

Note: Follow all county park closure regulations when visible lightning is present. 

The Heimlich Maneuver

 

The Heimlich Maneuver is an emergency method of removing food or foreign objects from the airway to prevent suffocation. When approaching a choking person, one who is still conscious, ask: “Can you cough? Can you speak?” If the person can speak or cough, do not perform the Heimlich Maneuver or pat them on the back. Encourage them to cough.

To perform the Heimlich:

·      Grasp the choking person from behind;

·      Place a fist, thumb side in, just below the person’s breastbone (sternum), but above the naval;

·      Wrap second hand firmly over this fist;

·      Pull the fist firmly and abruptly into the top of the stomach. It is important to keep the fist below the chest bones and above the naval (belly button).

 

The procedure should be repeated until the airway is free from obstruction or until the person who is choking loses consciousness (goes limp). These will be violent thrusts, as many times as it takes.

 

For a child:

·      Place your hands at the top of the pelvis;

·      Put the thumb of you hand at the pelvis line;

·      Put the other hand on top of the first hand;

·      Pull forcefully back as many times as needed to get object out or the child becomes limp.

 

Most individuals are fine after the object is removed from the airway. However, occasionally the object will go into one of the lungs. If there is a possibility that the foreign object was not expelled, medical care should be sought. If the object cannot be removed completely by performing the Heimlich, immediate medical care should be sought by calling 911 or going to the local emergency room.

 

Yeonas Park Concession Stand Safety

 

All concession stand managers will be trained in the safe handling of food and food preparation if applicable. In addition, training should be conducted on the use of all the concession stand equipment. Local restaurant owners are a good source for training assistance.

Concession Stand Safety

 

Vienna Little League has the following safety rules in place for the management of its Yeonas Park concessions stand.

Staffing

·      People working in the concession stands will be trained in safe food preparation. Training will cover safe use of the equipment. This training will be provided by the Concession Stand Manager and Safety Manager and given to Team Parents prior to the first game of the season.

·      All concession stand volunteers will be trained in the proper use of a fire extinguisher.

·      No person under the age of 13 shall work in the concession stand without proper adult volunteer supervision

·      No person under 18 years of age will be allowed behind a grill at the concession stand.

·      All concession stand volunteers will attend a training session on basic first aid including the performance of the Heimlich maneuver.

Food

·      All foods sold, cooked or prepared in the concession stand must be purchased by Vienna Little League. External vendors (i.e. pizza vendors) may be used but food should be delivered directly to head of concessions or league designated volunteers

 

·      All food sold will meet the standards set forth in the Concession Stand Weekly Checklist below

Facility

·      The concession stand will be kept clean and meet the standards outlined in the Concession Stand Weekly Checklist below

·      The Concession Stand main entrance door will not be locked or blocked in any way while people are inside.

·      The Concession Stand will be locked at all times following its closing after games. Only league designated volunteers and board members shall have access to key or combinations to open it.

 

Cooking and Safety Equipment

·      Cooking equipment will be inspected periodically and repaired or replaced if need be. (see “Concession Stand Weekly Check List” below)

·      A Certified Fire Extinguisher suitable for grease fires must be placed in plain sight at all times.

·      Cleaning chemicals must be stored in a locked container.

·      A fully stocked First Aid Kit will be placed in each Concession Stand.

Vienna Little League Concession Stand Checklist

 

Checklist to be completed by the Concession Stand Coordinator on each Saturday commencing with the week prior to the first game of the season.

A)  Deliveries Week Ending:                           

1.  All products meet visual quality standards and have no off odors (no spoilage).  Yes    No     

2.  All packaging is in good condition. No wetness, stains, leaks, holes, tears or crushing. Yes      No     

3.  Items put away in proper order (frozen, refrigerated, dry storage); in 30 minutes or less. Yes No     

4.  All safety dates are within code. Yes       No      

 

B)  Food Temperature and Specifications Thermometer

NOTE: Ensure that thermometer kit meter and probes are calibrated prior to taking temperatures. (Use ice and cold water procedure for probes, temperature reads 32° ± 2°F.

All refrigerators and freezers must have a properly functioning thermometer in place (built in or clamped on, easily visible, and not glass).

Yes       No        

Drink Machine

5.   Temperature of coffee/tea water is = 180°F.  Yes       No        Freezer/Food Storage

 

6.Freezer interior is clean and sanitized Yes      

7.   Temperature of freezer is =20°F.      Yes       Refrigerator/Food Storage

 

No      No   

 

8.  Refrigerator interior is clean and sanitized Ye      

9.  Temperature of refrigerator is 33-43°F. Yes       No

 

No     

 

10.  Interior light is working and is properly shielded. Yes        No     

11.  Shelving is clean, free of rust and in good repair.  Yes       No      

12.  All items stored correctly on shelves (covered and a minimum of 6” off

the floor. Yes       No        Grill Area

23.  All tile and countertops around grill are clean and sanitized. Yes         No           

24.  All grease is cleaned from under and around the grill.     Yes       No        Serving Area

24.  Proper dishwashing method used. Yes       No        

 

25.  Hand sanitizer dispensers are mounted and in use. Yes       No      

26.  Personal items stored correctly (medication, drinks, food, clothing, etc.).  Yes No     

27.  Floors cleaned

a.  floor drains unobstructed; proper drainage flow    Yes       No     

b.  no leaks or openings around pipes/plumbing  Yes         No       

28.  No sign of pest infestation (insects, rodents, etc.) Yes       No         

29.  All trash is emptied from the inside containers.    Yes         No      

30.  Dumpster & Trash Bins are enclosed & surrounding areas are clean and

free of debris. Yes       No       

32.  Chemicals stored in locked containers and not on the same shelf or the shelf above food ingredients, product packaging materials, food storage pans or tables where food is prepared. Yes        No     

33.  Maintain manufacturer’s labels on or label containers accordingly. Yes

             No            

34.  A fire extinguisher with a current certification is in plain sight. Yes          No      

35.  A fully stocked First-Aid kit is in plain sight. Yes          No      

 

C)  Staffing

36.    Concession stand workers have gone through Vienna LL initiation safety and food preparation training before working in the concession stand. Yes   No        

35.  Children under 13 are not allowed in the concession stand or in other areas where food is prepared without their volunteer parent’s supervision. Yes                No     

 

 

CORRECT THE PROBLEM

 

If any item on this checklist is checked “No” then complete the steps below:

1.    Stop the person, food, process, or use of equipment, as appropriate.

2.    Determine if the product(s) or ingredient(s) are not safe to serve (for example, cross contamination has occurred, or ingredient is undercooked). If not safe, discard the item!

3.    Identify source of problem.

 

4.    Take corrective action, as appropriate. This shall include;

 

 

·      Troubleshoot equipment problem using the Equipment Management Reference Manual.

·      Re-train Concession Stand workers.

·      Wash and sanitize hands.

·      Wash and sanitize counter/equipment.

·      Notify the Concession Stand Manager, and/or another Vienna LL Board Member if the problem cannot be resolved.