Vienna Little League, VLL, Vienna Baseball
 
 
My my My my
 
 
 
 
 
 
Officer of the Day
 
 

OPENING THE PARK AND DUTIES

ON WEEKDAYS, THERE IS NO DESIGNATED OFFICER O F THE DAY (OOD), EACH MANAGER AT EACH FIELD AT YEONAS IS RESPONSIBLE FOR CERTAIN PORTIONS OF THE PARK (SEE GAME PROCEDURES).  ON WEEKENDS, AN OOD IS DESIGNATED AND IS PRIMARILY TO OVERSEE THAT ALL THE FIELDS HAVE FOLLOWED THE REGULATIONS EXPLAINED HERE AND IN “GAME PROCEDURES”.

 

A.  Arrive at the Park circa 30 minutes before the published time the game is scheduled to start. The OOD key ring is in the snack bar.

 

B. Open the Men’s and Lady's bathrooms. Ensure that there are sufficient paper towels and toilet tissues. All supplies are in the snack bar storeroom.

 

C.  Open the dugouts and press boxes on Nance, Rhodes, and Crabtree Fields. In addition, open the supply rooms at Rhodes and Nance. These are the rooms under the press boxes where the rakes, shovels, lime, and field-lining equipment is stored.

 

D. Open the Mail Room. Combo is 1359

 

H.   If you have assumed the duty and the weather is threatening, raining, or experiencing severe weather conditions such as heavy winds, you have the responsibility to determine if the game should be played or postponed. Please error on the side of caution. If you want or need advice, talk with the adult umpires assigned to the games. Please Note: Any time lightening is sighted or thunder is heard; there is an automatic 20-minute waiting period before the game may start. DO NOT PERMIT PLAYERS AND COACHES TO REMAIN IN THE DUGOUT DURING THIS PERIOD. Everyone must go to their automobile and await your decision as to whether the game should be continued or postponed.  In the event of teen age umpires, please offer your best advice.   If you postpone the game, please notify the League Scheduler within 24 hours. Once the game starts, the umpires have the responsibility to determine whether games should be postponed, delayed, or continued.  A BoD member at the game may converse with the teen age umpires if it is deemed that there is a safety issue regarding the weather.

 

I.                   If there is a night game scheduled for Crabtree or Rhodes, it is your responsibility to turn on the field lights immediately after the 5:45 game on Crabtree. The field lights are located in the Control Panel Room (see diagram) on the wall to your right as you enter the room. The switch is marked 'Field Lights.'  Rhodes lights are controlled by a control box located on the poles next to the trash container outside the snack bar.

 

RESPONSIBILITIES DURING THE GAME.

 

A.  Please remember that there are no pets, no smoking, and no riding of bicycles, skateboards, or inline skates allowed in the park.

B.  Stop any unsafe practices.

C.  Ensure that the batting cages are locked and that the tarps are placed over the pitching machines once the games start.

 

D.  Please do your best to calm and soothe parents and spectators acting in an unsportsmanlike manner towards the umpires, opposing team or other spectators. We do not expect you to be the cop on the beat but sometimes a carefully chosen word makes individuals realize that their behavior is unacceptable.

 

E.  If in your opinion you see a manager or coach acting in a manner detrimental to the league, please get the name of the offender, the team and level he is coaching, when and where the incident took place and email the report to me, Bill Cervenak.

 

F.  Do not hesitate to call the Vienna Police Department if you see a situation turn ugly. If a parent or coach has been ejected from the game and refuses to leave the park, or any other situation arises that appears to need assistance from the Police, DO NOT HESITATE TO CALL THE VPD. The VPD will arrive on the scene in a few minutes, be prepared to identify yourself and to describe the situation.

 

RESPONSIBILITIES FOR CLOSING THE PARK

 

A. Ensure that after each game, the field is properly raked. Both teams are responsible for raking the field.  PLEASE REQUEST TEAMS TO CLEAN UP ALL GARBAGE AND TRASH IN THE DUGOUTS.

 

B. Ensure that the dugouts, press boxes, batting cages, and tool sheds are locked

 

C. Ensure that the scoreboards are turned off. The control panels for the scoreboards at Crabtree and Rhodes are located in the press box. The scoreboard for Nance is located in the circuit breaker box located underneath the Nance press box in the tool room on the back wall.

 

 D. Ensure that the bathrooms are locked, the lights and fans turned off.

 

E, Ensure that the batting cages are locked and that the pitching machines are covered with a tarp.

 

F. If there is a night game at Crabtree or Rhodes, ensure that the field lights are turned off.

 

G. After you have ensured that all is secure and locked, please wait for snack bar personnel to vacate the park before you leave. If the snack bar is already closed, leave the OOD key ring in the snack bar by dropping it between the shutters of the snack bar counter. Let the keys fall to the snack bar floor. Report any damage, problems, suggestions, or comments to me, Bill Cervenak

 

 

Remember that every lock in the park can be opened with a key on your key ring. Keep trying it will fit. In the event an emergency vehicle needs to enter either Crabtree or Rhodes, the metal bar that prohibits vehicles from passing can be unlocked with one of the keys on your key ring.

 

The common rule is to use your common sense.

 

 Please remember that when you leave the park, field lights are out, everything is locked, and the OOD key is in the snack bar.

 

It is recommended that you have a cell phone with you. If you do not have a cell phone, the snack bar has a working phone.

 

 

2nd Page

 

 

 

Officer of the Day (OOD) Responsibilities Page

DESCRIPTION:

Officer of the Day is a critical role to ensure Yeonas is properly cared for, maintained and kept safe for all VLL families to enjoy.  The Officer of the Day responsibility is shared among all the teams that benefit from the use of Yeonas Park.  The responsibilites and procedures are outlined below.
 

RESPONSIBILITIES:
RESPONSIBILITIES FOR OPENING THE PARK
 
A. Arrive at the Park circa 30 minutes before the published time the game is scheduled to start. The OOD key ring is in the snack bar.
 
B. Open the Men and Lady's bathrooms. Ensure that there are sufficient paper towels and toilet tissues. All supplies are in the snack bar storeroom.
 
C. Open the dugouts and press boxes on Nance, Rhodes, and Crabtree Fields. In addition, open the supply rooms at Rhodes and Nance. These are the rooms under the press boxes where the rakes, shovels, lime, and field-lining equipment is stored.
 
D. Open the Mail Room.
 
E. Inform the snack bar workers that you are the OOD. If you have a cell phone, give your cell phone number to the snack bar workers.
 
F. Identify yourself as the OOD to at least one manager on each field.
 
G. Identify yourself as the OOD to the umpire crews.
 
H.   If you have assumed duty and the weather is threatening, raining, or we are experiencing severe weather conditions such as heavy winds, you have the responsibility to determine if the game should be played or postponed. Please error on the side of caution. If you want or need advice, call one of the numbers provided or converse with the adult umpires assigned to the games. Please Note: Any time lightening is sighted; there is an automatic 20-minute waiting period before the game may start. DO NOT PERMIT PLAYERS AND COACHES TO REMAIN IN THE DUGOUT DURING THIS PERIOD. All must go their automobiles and await you decision as to whether the game should be continued or postponed. If you postpone the game, please notify the League Scheduler within 24 hours. Once the game starts, the umpires have the responsibility to determine whether games should be postponed, delayed, or continued.
 
I.   If there is a night game scheduled for Crabtree, it is your responsibility to turn on the field lights immediately after the 5:45 game on Crabtree. The field lights are located in the Control Panel Room (see diagram) on the wall to your right as you enter the room. The switch is marked 'Field Lights.'  
 
 
 
RESPONSIBILITIES DURING THE GAME.
 
A. Please remember that there are no pets, no smoking, and no riding of bicycles, skateboards, or inline skates allowed in the park.
 
B. Stop any unsafe practices.
 
C. Ensure that the batting cages are locked and that the tarps are placed over the pitching machines once the games start.
 
D. Please do your best to calm and soothe parents and spectators acting in an unsportsmanlike manner towards the umpires, opposing team or other spectators. We do not expect you to be the cop on the beat but sometimes a carefully chosen word makes individuals realize that their behavior is unacceptable.
 
E. If in your opinion you see a manager or coach acting in a manner detrimental to the league, please get the name of the offender, the team and level he is coaching, when and where the incident took place and email the report to the League Chairman, Bill Cervenak.
 
F. Do not hesitate to call the Vienna Police Department if you see a situation turn ugly. If a parent or coach has been ejected from the game and refuses to leave the park, or any other situation arises that appears to need assistance from the Police, DO NOT HESITATE TO CALL THE VPD. The VPD will arrive on the scene in a few minutes, be prepared to identify yourself and to describe the situation.
 
 
RESPONSIBILITIES FOR CLOSING THE PARK
 
A Ensure that after each game, the field is properly raked. Both teams are responsible for raking the field. See instructions in book
 
B. Ensure that the dugouts, press boxes, and tool sheds are locked
 
C. Ensure that the scoreboards are turned off. The switches to turn on and off the scoreboards for all 3 fields are located in the press boxes. 
 
 D. Ensure that the bathrooms are locked, the lights and fans turned off.
 
E. Ensure that the batting cages are locked and that the pitching machines are covered with a tarp.
 
F. If there is a night game at Crabtree, ensure that the field lights are turned off.
 
G. After you have ensured that all is secure and locked, please wait for snack bar personnel to vacate the park before you leave. If the snack bar is already closed, leave the OOD key ring in the snack bar by dropping it between the shutters of the snack bar counter. Let the keys fall to the snack bar floor. Report any damage, problems, suggestions, or comments to Bill Cervenak
 
 
General Information and Phone Numbers
 
Remember that every lock in the park can be opened with a key on your key ring. Keep trying it will fit. In the event an emergency vehicle needs to enter either Crabtree or Rhodes, the metal bar that prohibits vehicles from passing can be unlocked with one of the keys on your key ring.
 
The common rule is to use your common sense.
 
 Please remember that when you leave the park, field lights are out, everything is locked, the OOD key is in the snack bar, and the OOD handbook is in the mailroom.
 
It is recommended that you have a cell phone with you. If you do not have a cell phone, the snack bar has a working phone, as does the Valliere Room.